Personal Assistant (COO : AFRICA),Johannesburg,Absa Group Limited
The Absa Group Limited (Absa), listed on the JSE Limited, is one of South Africa’s largest financial services groups offering a complete range of banking, assurance and wealth management products and services. Absa’s business is conducted primarily in South Africa. It also has equity holdings in banks in Mozambique and Tanzania and representative offices in Namibia and Nigeria.
Absa is a subsidiary of Barclays Bank PLC, which holds a stake of 55,5% in the Group.
Barclays is a major global financial services provider engaged in retail and commercial banking, credit cards, investment banking, wealth management and investment management services with an extensive international presence in Europe, the USA, Africa and Asia.
Purpose
Maintain a high degree of confidentiality at all times
Interact with stakeholders at various levels on behalf of manager to deliver on work outputs
Manage the diary of the manager, including scheduling of meetings and appointments
Resolve issues around decline or reschedule of meetings on behalf of manager
Print documentation relevant to meetings and prepare meeting packs for manager
Travel arrangements for domestic and international business trips for manager
Take minutes at meetings and ensure it is approved and distributed timeously
Arrange for orientation of new employees
Arrange venues and catering for meetings and team events and obtain appropriate authorisation
Arrange and ensure dial-in details for teleconferences are available for attendees in advance of meeting
Screen and redirect incoming e-mails where possible
Answer, screen and re-direct telephone calls received.
Arrange parking for visitors and direct them to the correct venue or person being visited
Assist with typing and preparation of Word, Excel and PowerPoint documents
Assist with photocopying, scanning, printing and binding
Set up and maintain a well-ordered filing system
Take charge of general office administration
Ordering of stationery and other required necessities
Retrieve bank property when employees leave
Qualification
Grade 12 or equivalent NQF Level 4 qualification or higher
Experience as a PA or office administrator for an Exco or Board member
Three (3) years experience in an administrative position or similar role
Proficiency in MS Office (Word, Excel, PowerPoint and Outlook) and the Internet
No criminal record
PREFERRED REQUIREMENTS
National Secretarial Diploma or equivalent NQF Level 5 or higher qualification
Experience in an secretarial position
Typing speed of 60 words per minute
Experienced in the use of a variety of technological office equipment
Mathematics or Accountancy passed at least on Grade 12 level
Preference will be given to South African citizens and permanent residents of South Africa with proof of permanent residence
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